If your practice handles protected health information (PHI), HIPAA applies to your technology, not just your front desk. The IT side trips up a lot of practices — here is what matters most.
The core IT safeguards
- Access controls. Unique logins, MFA, and role-based access so staff only see what they need.
- Encryption. PHI encrypted at rest (on devices and servers) and in transit (email, file sharing).
- Audit logs. A record of who accessed what, and when.
- Backup and recovery. Tested backups so PHI survives ransomware or hardware failure.
- Device security. Encrypted, managed laptops and phones — including anything used from home.
The paperwork that has teeth
- A documented security risk assessment (required, and the first thing auditors ask for).
- Business Associate Agreements (BAAs) with every vendor that touches PHI — including your IT provider and cloud services.
- Written policies and staff training.
Why it is worth getting right
Beyond avoiding penalties, strong HIPAA practices protect your patients and your reputation. Techtrix helps medical and senior care practices implement and document these safeguards through our Compliance & Controls service.
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